Document Control Administrator
Job Title: Document Control Administrator
Location: Stockholm, Sweden
Client: Operating Utilities Company
Employment Type: Renewable Contract
About You
You are a highly organised and detail-oriented professional with experience in document control and project administration, ideally gained within large-scale engineering, construction, infrastructure, or technical project environments. You are confident managing high volumes of documentation while maintaining exceptional accuracy and consistency, even within fast-paced and evolving project settings.
You bring at least two years of experience in document management and have a solid understanding of document control principles, procedures, and best practices. Experience working within larger project organisations and using EDMS or CDE platforms such as Aconex will be highly beneficial. Alongside strong system knowledge, you possess excellent organisational, analytical, and communication skills, allowing you to work effectively with both internal and external stakeholders.
You are proactive, adaptable, and solutions-focused, with the ability to prioritise tasks, manage competing deadlines, and maintain attention to detail under pressure. Most importantly, you enjoy working collaboratively within dynamic project environments and are motivated by creating structure, quality, and efficiency.
About the Role
As a Document Control Administrator, you will play a central role in supporting the successful delivery of the BECCS project by ensuring all project documentation is managed accurately, efficiently, and in accordance with established procedures and standards.
Reporting to the Document Control Lead, you will work closely with Information Coordination, Engineering teams, and other project functions to oversee the day-to-day administration of project documentation. Your responsibilities will include maintaining document registers and databases, managing document workflows, ensuring accurate version control, and coordinating the submission, review, and approval of documents across multiple stakeholders.
You will support the development and implementation of project-specific document control procedures while ensuring that both technical and non-technical documentation is properly stored, archived, and easily accessible. The role will also involve assisting with reporting, audits, and status updates related to document management, as well as acting as a key point of contact for document-related queries within the project.
As part of the wider project team, you will participate in cross-functional meetings including Town Halls, digitalisation forums, and internal work package meetings, contributing to the overall efficiency and collaboration of the project environment.
About the Company
Applica's client is one of Sweden’s leading energy companies and is at the forefront of sustainable energy innovation through its BECCS (Bio-Energy with Carbon Capture and Storage) initiative. The company is focused on developing large-scale carbon capture solutions that support long-term environmental and climate goals, making this an exciting opportunity to contribute to a highly impactful and forward-thinking project.
Based at the Stockholm campus the project offers the opportunity to work within a collaborative and technically advanced environment alongside experienced professionals across multiple disciplines.
What’s on Offer?
This is a full-time contract opportunity, with the potential for further extension. The role offers the chance to work on a major sustainability and engineering project that is helping shape the future of carbon reduction and energy transformation in Europe.
Alongside working within a collaborative and innovative project environment, you will gain exposure to complex engineering operations, digitalisation initiatives, and cross-functional project delivery. An immediate start is available subject to agreement, and the role will be based full-time in Stockholm, Sweden.